Tuesday, May 10, 2016

Nothing Reveals a Lack of Planning Better than SharePoint.

It's like Aladdin's lamp… Most people rub it before they've even formulated their wish.   And just like all the stories you hear, the results are funny, unless you are the one holding the lamp.

The analogy really holds true.  SharePoint is very much like Aladdin's lamp.   Although most organizations fail to adequately plan their SharePoint projects, and while only 10% of SharePoint projects (on average) are considered successful by their project teams, less than 1% of customers switch to a different platform.

They know SharePoint can create miracles on a regular basis. They also know the project failure was their own fault, not the fault of SharePoint.

While it seems like a stunning statistic, it's not new.   The situation has been exactly this for over a decade.   Adequately planning a SharePoint project is the exception not the rule.   Rebuilding the same project three times, is the norm.

If you'd like some evidence, just perform an Internet search on the phrase "SharePoint adoption".  It's a huge issue.   You'll find countless blog articles about it.    That's because most SharePoint deployments consist of rolling out the software, making a bunch of middle managers "site owners", and then sitting back and watching a site collection grow into an uncoordinated, sprawling, “Wild, Wild West”.   Then they wonder why none of the employees are "adopting" it.   Like any town that lacks rules, structure and "Law and order", no one wants to spend time there.

It's like Aladdin's lamp!
Now we have SharePoint 2016.   Aladdin's lamp is even more powerful (we have Genies on the ground collaborating with Genies in the cloud).   Unfortunately, as the "lamp" is passed from the last project manager to the new one, the importance of planning continues to be overlooked.
While the process of creating a successful SharePoint plan is relatively simple (goals, scope, blueprint, wireframes and site collection specification), only about 10% are willing to invest the time it takes to guarantee success.

If you find yourself responsible for SharePoint project in the future there are a few simple tests for gauging the status of the project and determining how much trouble you're in.
  • Is there a well-established goal for the project?If you don't have a goal you’ll will never know if the project was a success.
  • Is there a scope statement limiting the project?If you don't have a scope statement you can't determine unjustified features or costs.
  • Is there a blueprint for the new site collection?If you don't have a blueprint you'll never know when you’re “done”.
  • Are there a lot of meetings going on during the build?
    With a good plan the project is assembled (quickly), and without a lot of questions.
If you want to stack the deck in your favor one of the best things you can do is to ensure that someone on the project team has previous experience with successful SharePoint projects, and that all of the team members have a common language and understanding of SharePoint.

Or you can just expect to build the project two or three times.

Do You Want to be part of the 10% Club? If you want to be part of the 10% Club and are willing to invest the time it take to guarantee success, take 30 minutes and join us this week.    If you take the steps we are sharing, we'll guarantee your success!   
I want to be part of the 10% SharePoint Success Club

Monday, May 2, 2016

How NOT to write a SharePoint RFP or RFQ

How NOT to write a SharePoint RFP or RFQ

So your organization needs some IT Development done.

Let’s say an intranet, public facing portal or similar project. Let’s also say you’re the lucky middle manager or staffer that gets tasked with managing the outsourcing of the project.
“No big deal,” you say to yourself. You’ll Just:

Friday, March 28, 2014

Office for iPad: Can “Real” SharePoint Be Far Behind?

Office for iPad: Can “Real” SharePoint Be Far Behind?

The business world is buzzing with the news about Microsoft’s release of Office for the iPad. At JFD, we were already pretty excited about the potential of Office 365, especially when we experienced its seamless integration with the online version of SharePoint. Allowing the iPad to integrate with Office 365 points out just how rapidly Microsoft’s cloud offering is growing up… I can’t wait to see how they integrate the iPad with SharePoint Online!

Tuesday, March 25, 2014

The 3 Most Common Mistakes in Office 365 and SharePoint Deployments

The 3 Most Common Mistakes in Office 365 and SharePoint Deployments

Today it’s all about the cloud, and why not? The benefits to supplying your organization with a high-quality implementation of Office 365 closely integrated with a SharePoint Intranet and Microsoft Exchange are irrefutable. Having these three powerful application environments skillfully implemented and professionally maintained by Microsoft eliminates an enormous amount of technical headaches while saving most organizations considerable cash.

Tuesday, March 11, 2014

What Goes Up Doesn’t Always Come Down

What Goes Up Doesn't Always Come Down

…And it Could Cost You

Now don’t get me wrong, I love Office 365 with SharePoint Online, I really do.  In fact, in my last two blogs, I’ve been singing the praises of benefits of how seamless and painless these environments can be.  But (I’m sure you could hear a “but” coming) a few experiences this last week have given me cause to curb my enthusiasm and pay very careful attention to the subtle differences between putting something on the cloud versus building something on the cloud.

Wednesday, March 5, 2014

SharePoint: Cloud or On-Prem? We Say Both.

SharePoint: Cloud or On-Prem? We Say Both.


Q: What’s better, SharePoint on the Cloud or On Premise?  A: Both!

SharePoint Online vs On Prem

One of the hottest topics in the world of SharePoint today is whether to locate your next instance of SharePoint on the “Cloud” or “On Premise”.  If you search the web you’ll find hundreds of blog articles providing detailed analysis of the pros and cons of either approach.  Fortunately, the answer is easy. It’s not an either/or situation…  it’s “both”.

Thursday, February 6, 2014

There’s Real SharePoint Adoption and then there’s just adding “Social”.

There's Real SharePoint Adoption and then there's just adding "Social"

People are doing some pretty crazy things in order to try to drive much higher rates of adoption for SharePoint in the enterprise.  Over the last year an enormous amount of attention has been given to weaving various types of social communication systems into the SharePoint environment.  The theory seems to be that since these types of communication systems are popular as stand-alone systems, blending them into a SharePoint environment will provide a reason for more employees to enter the SharePoint environment.